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Part 1: Application Information Form
Determine whether to apply as an individual or as an institution. Select the appropriate Application Form below.
Whether you apply as an individual or as an institution, you will need to designate a project director to be responsible for managing the grant funds and submitting final program and financial reports. Include the name and contact information for this person on your Application Form.
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Part 2: Project Abstract
Complete the Project Abstract Form. We recommend that you complete this form after developing your project proposal.
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Part 3: Project Director Qualifications
This form describes the qualifications of the person who will be chiefly responsible for leading this project. A standard resume is acceptable in lieu of this form. You do not need to submit this form if you are a former grant recipient serving as a Project Director.
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Part 4: Endorsement Letter
For grants to institutions, include a one-page letter of institutional support from a pastor, administrator, principal, or board officer of your organization. List endorsement contact information on the Applicant Information Form (above).
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Part 5: Project Proposal
Instructions: Attach a project proposal of approximately five to seven pages, double-spaced and typed, no more than 2000 words. Put your full name and a page number in the upper right-hand corner of each page. The following topics may serve as an outline to structure your proposal. Please answer as many of these questions as possible.
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Project Purpose: Provide background information as necessary to explain the purpose of your project. What is the context for this project? What needs is the project designed to meet, and why do you think that the approach you are proposing promises to respond helpfully to these needs? How will your project develop skills and habits that will enable participants to sustain faithful engagement in Christian practices over time?
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Project Activities: What specifically do you hope to do? Who will be involved, and how?
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Theological Reflection: How will project participants reflect theologically on this project, the needs it addresses, and Christian practices? How will you prepare participants for it, talk about what you are doing, and look back on it afterwards to consider what you learned?
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Resources: What resources, including but not limited to funding, will this venture need if it is to succeed? Think this through and be as specific as you can. Append a brief bibliography listing books, films, or other material that will inform your project.
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Evaluating and Sharing What You Learn: What do you hope to learn through this project? How do you plan to evaluate the project and reflect on what you have learned? How do you plan to evaluate and share your learnings in order to inspire or benefit others?
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Timeline: Propose a timeline for your project. When will preparations begin? When will key events in your project likely occur? When will your project be completed? Note: While your larger initiative may be designed to extend beyond the formal grant period, your project as defined by this grant proposal must be completed by December 31, 2009.
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Budget: Append a line item budget for your project. List each anticipated expense for which you are requesting funding. Next to each budget line, or at the bottom of the budget page as a whole, explain clearly how you arrived at each dollar figure (e.g., number of hours times rate of pay, number of meals times estimated cost per meal, etc.)
Note: If your project budget exceeds your funding request, and you anticipate additional funding or in-kind contributions toward your project, please specify the expenses that Valparaiso Project funding would cover. E.g., for a total project budget of $15,000 with a grant request for $7,500, identify which specific expenses would be funded by the grant.
We recommend that you organize your budget in these categories though not every project will incur expenses in each category:
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Project personnel - stipends for persons within your institution who are paid to work on the proposed project |
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Outside consultants - fees for project work contracted with persons external to your institution |
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Office expenses - supplies, printing, phone, postage |
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Print and media resources - books, films, etc. |
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Publicity and Promotion |
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Travel expenses - transportation and lodging |
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Meals |
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Other - additional expenditures not included in the above categories
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Part 6: Submit Your Proposal
Assemble your grant proposal in this order:
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Applicant information form (1 page) |
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Project abstract (1 page) |
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Project director qualifications (1 page form or resume) |
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Endorsement letter (1 page) |
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Project proposal (5-7 pages plus budget and bibliography)
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Mail one typed copy of the completed grant proposal and mail to:
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Valparaiso Project
1401 Linwood
Valparaiso University
Valparaiso, IN 46383-4557
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Proposals must be received by the Project Office by January 4, 2008. Please notify Doretta.Kurzinski@valpo.edu that you have submitted a grant proposal.
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